Attendance Policy

Policy details

Date created - May 2022

Date reviewed - Oct 2023

Next review date - Autumn 2025

Contents

Policy details        1

1. Policy Statement and Purpose        2

2. The Importance of School Attendance        2

3. Legislation and Guidance        3

4. Roles and Responsibilities        4

5. Reporting Absence        6

Reporting and Requesting Planned Absences        6

6. Recording Absence        7

Lateness and punctuality        7

Persistent lateness        8

Recording Attendance at off site provision / dual registered pupils        8

7. Authorised and Unauthorised Absences        9

Fines and Sanctions        10

8. Promoting and Supporting Attendance        10

9. Attendance Monitoring        12

Analysing attendance        12

Using data to improve attendance        13

Identifying and supporting Persistent and Severely Absent Pupils        13

Reintegration after significant absences        13

Identifying and supporting Children Missing in Education        14

10. Links with other Policies        14

Appendix 1 - Coding        15

Present Codes        15

Absence Codes        16

Appendix 2 - Reporting        18

Appendix 3 - Recognition and Rewards        19

Appendix 4 - Thresholds and Interventions        20

Appendix 5 - Responsibilities        21

Parental responsibilities        21

Appendix 6 - Definitions        22

Appendix 7 - Templates Letters and Texts        23

1. Policy Statement and Purpose

Co-op Academy Bebington is committed to providing a full education to all pupils that embraces the concept of equal opportunities for all. We provide a welcoming and caring environment where every pupil feels safe and valued. Regular attendance and excellent punctuality are essential in ensuring pupils make sustained academic progress and social development.

The academy works in partnership with pupils and their parents or carers to promote the importance of regular and punctual attendance. Regular and punctual attendance is vital in ensuring that all children have full access to the curriculum, as valuable learning time is lost when pupils are absent or late.

The purpose of this policy is to ensure excellent attendance for all, that maximises pupil potential. As an academy, we recognise that regular attendance has a positive impact on the motivation and attainment of pupils. As such, this policy serves to give clear guidance to all stakeholders on their roles and responsibilities; provide advice and information on statutory duties of parents / carers and the Academy and demonstrate how the Academy will work in partnership with families, the local authority and other organisations to support the best possible attendance of all pupils.

2. The Importance of School Attendance

Regular attendance at school is vital to support pupils to achieve and help them get the best possible start in life. Good attendance is central to pupils’ academic achievement and personal development.

Research shows that going to school is directly linked to improved exam performance which should in turn lead to further learning opportunities and better job prospects.

As well as this, going to school helps to develop:

• friendships
• social skills
• team values
• life skills
• cultural awareness
• career pathways

We know that 90% of persistent non-attenders do not achieve expected levels of development at KS1 and KS2 and do not gain five or more good GCSEs. Around one third achieve no GCSEs at all.

Young people who regularly miss school without good reason are also more likely to become isolated from their friends, to underachieve in examinations and/or become involved in anti-social behaviour. In addition, Keeping Children Safe in Education, 2023 makes clear the fact that Children Missing Education are at significant risk of being victims of harm, exploitation or radicalisation, and becoming NEET (not in education, employment or training) later in life.  

Attendance and Punctuality - Lost Learning Hours

3. Legislation and Guidance

This policy meets the requirements of Working Together to Improve School Attendance from the Department for Education (DfE), and refers to the DfE’s statutory guidance on School Attendance Parental Responsibility Measures. These documents are drawn from the following legislation setting out the legal powers and duties that govern school attendance:

- Part 6 of The Education Act 1996

- Part 3 of The Education Act 2002

- Part 7 of The Education and Inspections Act 2006

- The Education (Pupil Registration) (England) Regulations 2006 (2010, 2011, 2013, 2016 amendments)

- The Education (Penalty Notices) (England) (Amendment) Regulations 2013

It also refers to:

         School census guidance

         Keeping Children Safe in Education, 2023

         Mental health issues affecting a pupil's attendance: guidance for schools

4. Roles and Responsibilities

AGC (Academy Governing Council)

The AGC is responsible for:

• Promoting the importance of school attendance across the academy
• Making sure school leaders fulfil expectations and statutory duties
• Regularly reviewing and challenging attendance data
• Monitoring attendance figures for the whole school
• Making sure staff receive adequate training on attendance
• Holding the headteacher to account for the implementation of this policy

The Headteacher and Senior Leadership Team

The Headteacher and SLT will offer a clear vision for attendance, underpinned by high expectations and core values, which are communicated to and understood by staff, pupils and families. SLT will make sure staff, pupils and families understand that absence from school is a potential safeguarding risk and understand their role in keeping children safe in education. SLT  will actively promote great attendance at all levels of the organisation to build up a culture of great attendance.

To do this, SLT will be responsible for:

• Implementation of this policy at the school
• Monitoring school-level absence data and reporting it to governors
• Supporting staff with monitoring the attendance of individual pupils
• Monitoring the impact of any implemented attendance strategies
• Issuing fixed-penalty notices, where necessary

Strategic Lead for Attendance 

The strategic lead for attendance is responsible for leading attendance across the school including:

• Offering a clear vision for attendance improvement
• Evaluating and monitoring expectations and processes
• Having an oversight of data analysis
• Devising specific strategies to address areas of poor attendance identified through data
• Building relationships with parents/carers to discuss and tackle attendance issues
• Creating intervention reintegration plans in partnership with pupils and their parents/carers
• Delivering targeted intervention and support to pupils and families

Pastoral Leaders

Pastoral Leaders for each year group are responsible for:

• Providing regular advice, encouragement, challenge and support.
• Ensure pupils are aware about the importance of regular attendance and punctuality.
• Ensure the statutory attendance register is taken at the start of the first session of the school day.
• Identify absence trends or concerns and discuss them with the attendance team.

Attendance Officer

The school attendance officer is responsible for:

• Ensuring absence procedures are followed in line with this policy
• Entering codes accurately and keeping the attendance register in line with legislation
• Monitoring and analysing attendance data
• Benchmarking attendance data to identify areas of focus for improvement
• Providing regular attendance reports to school staff and reporting concerns about attendance to the designated senior leader responsible for attendance and the headteacher
• Working with education legality officers to tackle persistent absence
• Working as part of the safeguarding team to report and follow up concerns
• Advising the Headteacher when to issue fixed-penalty notices
• Conduct home visits and welfare checks in accordance with our safeguarding policy

Teaching Staff

Teaching staff are responsible for:

• Recording attendance on a daily basis, using the correct codes
• Recording all attendance, accurately, on the information management system
• Recording registers in a timely manner
• Giving attendance a high profile and emphasising the importance of school attendance
• Making pupils feel welcome and supporting them after an absence or when late to school
• Helping pupils catch up on missed subject content after absences

School Office Staff

School office staff are responsible for taking calls from parents/carers and pupils about absence on a day-to-day basis. They will also transfer calls from parents/carers and pupils to the correct pastoral staff or SLT in order to provide them with more detailed support on attendance. They will ensure that late students and students leaving during the day are accounted for. School office staff work closely with the wider attendance team and safeguarding team.

Parents/carers

Parents/carers are expected to:

• Make sure their child attends every day on time, dressed in full uniform, equipped and ready to learn
• Call the school to report their child’s absence before 8:15 am on the day of the absence and each subsequent day of absence, and advise when they are expected to return
• Provide the school with more than 1 emergency contact number for their child
• Ensure that, where possible, appointments for their child are made outside of the school day
• Avoid arranging holidays during term time.

Pupils

Pupils are expected to:

•  Attend school every day on time, dressed in full uniform. equipped and ready to learn
• Attend every timetabled session on time

5. Reporting Absence

Parents/Carers will be expected to provide an acceptable reason for every absence and will be able to report an absence on the day by contacting:

The Academy switchboard on 0151-645-4154 before 8:15am by leaving a voicemail message or by use of the school parentmail system.

Parents/carers are requested to make contact on each day of absence even where pupils are absent for consecutive days, unless otherwise agreed with one of the Attendance team.

If absence reasons are medical, evidence will need to be provided such as a stamped medical card, hospital letter or prescription in order for the absence to be authorised. We will mark absence for physical or mental illness as authorised unless we have a concern about the authenticity of the illness.

Where communication is not made with the Academy about the reason for pupil absence this will be deemed as ‘unauthorised absence’. The parent/carer will receive contact from the Academy to ascertain reasons for absence. Calls will be made from the beginning of the school day and will be completed by 11 am on the same day. Follow up will be based on the following timescales:

• If a pupil is absent without communication, the attendance team will attempt to contact parents. You will receive a text message after morning registration to request that you contact school to report the reason for your child’s absence. If you do not report your child’s absence following this text, you will receive a phone call from a member of the attendance team. If the attendance team is unable to contact you, you may receive a home visit - even if it is the first day of absence.
• When a pupil is absent for two or more days without the school being provided with a reason, a member of the attendance team will conduct a home visit. Home visits from the attendance team are supportive and intended to establish if any actions need to be put in place in order to support a child’s return to school.
• If, after home visits and phone calls, the attendance team is still unable to get a reason for absence within 5 days, the attendance team may request the police to carry out a ‘welfare check’ at home.
• For extended periods of absence without reason, we may also contact the Child Missing Education Team at the local authority or sibling primary schools to support with enquiries about the whereabouts of the child.
• If a child is absent from the Academy for 20 days and their whereabouts are unknown or they are reported to have left Leeds, a referral to the Child Missing Education Team will be made
• Where pupils are identified as vulnerable, or we have a safeguarding concern,  if communication is not made on day one of absence, procedures will be followed through more swiftly with welfare checks requested on day one if deemed necessary

Reporting and Requesting Planned Absences

Attending a medical or dental appointment will be counted as authorised as long as the pupil’s parent/carer notifies the school in advance of the appointment. You will need to show your appointment text or letter to verify your appointment. However, we encourage parents/carers to make medical and dental appointments out of school hours where possible. Where this is not possible, the pupil should be out of school for the minimum amount of time necessary by returning promptly to school following their appointment and also attend prior to appointment if not first thing in the morning. The appointment should be made at the start/end of the academy day to minimise disruption to learning.

The pupil’s parent/carer must also apply for other types of term-time absence as far in advance as possible of the requested absence.

6. Recording Absence

Attendance register

By law, all schools are required to keep an attendance register. The academy uses an electronic system to accurately record attendance and punctuality to every lesson on a daily basis.

There is  a daily tutor session at the start of every day, during which pupils receive their morning registration mark. Any pupils arriving late (after 8.35am) will be given a late mark and details and reason for lateness recorded. The class teacher will record them on the system when they arrive. Afternoon attendance is recorded during lesson 4.

The attendance register marks whether every pupils is:

• Present
• Attending an approved off-site educational activity
• Absent
• Unable to attend due to exceptional circumstances

Each day, pupils can access the building from 8:00am. They must be in tutor time by 8:35am where they receive their morning mark. Academy registration closes at 9:45am and any pupil arriving after this time will lose half a day of attendance and marked with a U (see appendix 1 for attendance register codes).

Any amendment to the attendance register will include:

• The original entry
• The amended entry
• The reason for the amendment
• The date on which the amendment was made
• The initials of the person who made the amendment

We will also record:

• Whether the absence is authorised or not
• The nature of the activity if a pupil is attending an approved educational activity
• The nature of circumstances where a pupil is unable to attend due to exceptional circumstances

Lateness and punctuality

The statutory register of the academy closes at 9:45am daily. After this point, a pupil arriving late without prior notice or a reasonable explanation, will receive an unauthorised absence mark.

A pupil who arrives late:

• Before the register has closed will be marked as late, using the appropriate code (L)
• After the register has closed will be marked as absent, using the appropriate code (U)

If a pupil arrives:

• Between 8:35am and 9:00am, after the entrance gate has closed, they will enter school through pupil reception where they will sign in and be issued with a 15-minute, on the day detention.
• After 9:00am, they will sign in at pupil reception and will be issued with a 45 min, on the day detention.

If a pupil arrives at the academy late, after the register has closed, parents will be contacted by the academy to inform them and ascertain a reason for lateness.

Persistent lateness

It is not acceptable for pupils to persistently arrive late to school (whether before or after the register has closed) as this not only hinders their progress but also disrupts the learning of others. The pupil support and attendance team will monitor late arrivals and follow this up through:

• Detentions issued

• Letters home

Pupils need to arrive at the academy on time in order to be ready for the day ahead. If they are late numerous times across the week, phone calls will be made to parents who may be invited to attend a meeting in school.

All lates and conversations with parents will be logged centrally by the academy.

To support all students to attend and be punctual, all Co-op Academies run a breakfast club (free to pupil premium students) before school,  to ensure that pupils can start the day positively and be on time.

If all the above are unsuccessful, the Academy will use legal channels in accordance with the local authority policy. This may mean that court action is taken.

Recording Attendance at off site provision / dual registered pupils

• Attendance at alternative provisions is monitored daily. Provisions to make initial contact with parents where pupils are absent. Pupils will be given a ‘B’ code when they have attended external alternative provision. Any absences will be recorded using the appropriate absence code.
• Some provisions, as well as managed moves, are used on a dual-registration basis. In these cases pupils will be given a ‘D’ code when they are on roll with the provision for all periods where the pupil is expected to attend the other provision/school.
• pupils who are Guest Pupils at another school will remain as ‘single registration’ at Co-op Academy Bebington. Where the pupil has attended the other school, a ‘B’ mark will be recorded. All absences will be logged with the appropriate code..
• Attendance team will provide daily/weekly attendance figures to key staff
• Once a placement is set up, pupils must attend. Failure to do so will carry the same consequences as non-attendance within the Academy.
• Regular visits will be made to the provisions for progress monitoring

7. Authorised and Unauthorised Absences

Medical and Illness

Pupils should attend school on every possible day they can. Mild illnesses such as colds and coughs should not prevent a pupil from coming to school. Guidance for school leaders on authorising absence for mild illnesses, or mild anxiety, from the chief medical officer can be found here and details when parents or carers should make sure pupils attend.

Approval for term-time absence

The Government’s amendments of the Education Regulations 2006 removed the right of Headteachers to authorise family holidays and extended leave. The academy policy, therefore, reflects this legislation.

The headteacher will only grant a leave of absence to a pupil during term time if they consider there to be 'exceptional circumstances'. A leave of absence is granted at the headteacher’s discretion, including the length of time the pupil is authorised to be absent for.

The school considers each application for term-time absence individually, taking into account the specific facts, circumstances and relevant context behind the request.  Any request should be submitted as soon as it is anticipated and, where possible, at least 4 weeks before the absence. Leave of absence forms can be requested from the attendance office. The headteacher may require evidence to support any request for leave of absence including plane tickets; medical evidence; letters from authorities.

Valid reasons for authorised absence include:

• Illness (including mental illness) and medical/dental appointments
• Religious observance – where the day is exclusively set apart for religious observance by the religious body to which the pupil’s parents/carers belong. If necessary, the school will seek advice from the religious body to confirm whether the day is set apart. The academy authorises up to two days for a religious absence per academic year and one day per religious event
• Traveller pupils travelling for occupational purposes – this covers Roma, English and Welsh Gypsies, Irish and Scottish travellers, showmen (fairground people) and circus people, bargees (occupational boat dwellers) and new travellers. Absence may be authorised only when a traveller family is known to be travelling for occupational purposes and has agreed this with the school, but it is not known whether the pupil is attending educational provision

Fines and Sanctions

The school or local authority can fine parents/carers for the unauthorised absence of their child from school, where the child is of compulsory school age. The school is obligated to pass information about unauthorised absence to the local authority. This can lead to a fixed penalty notice issued from the authority. If issued with a fine, or penalty notice, each parent/carer must pay £60, per pupil within 21 days or £120 within 28 days. The payment must be made directly to the local authority. Fines are issued per pupil and per parent so in a family of four, you could receive up to four fixed penalty notices.

Penalty notices will be issued by the Local Authority.

The decision on whether or not to issue a penalty notice may take into account:

• The number of unauthorised absences occurring within a rolling academic year
• One-off instances of irregular attendance, such as holidays taken in term time without permission
• If an excluded pupil is found in a public place during school hours without a justifiable reason

If the payment has not been made after 28 days, the local authority can decide whether to prosecute or withdraw the notice.

If a pupil fails to return from a leave of absence and contact with the parents has not been made or received, school may take the pupil off the school’s role in compliance with the Education (Student Registration) (England) Regulations 2006. This means that the child will lose their school place.

8. Promoting and Supporting Attendance

The Academy recognises that poor attendance can be an indication of difficulties in a child’s life. This may be related to problems at home and/or in school. Parents should make school aware of any difficulties or changes in circumstances that may affect their child’s attendance and or behaviour in school, for example, bereavement, divorce/separation, incidents of domestic abuse. This will help the school identify any additional support that may be required.

Co-op Academy Bebington also recognises that some pupils are more likely to require additional support to achieve excellent attendance, for example, those pupils with special educational needs, those with physical or mental health needs, and looked after children.

The academy implements a range of strategies to support improved attendance. Strategies

used will include:

• Regular communication with home
• Offering incentives and rewards
• Mentoring
• Support plans
• Rewards systems
• Referral to the Local Authority Locality Officer.

Where parents fail or refuse to engage with the support offered and further unauthorised

absence occurs, Co-op Academy Bebington will consider the use of legal sanctions.

As a very last resort - and only in exceptional circumstances, the Academy may implement a part time timetable to support regular attendance. This would only be as a very last resort.

Rewarding Attendance

Recognising strong attendance is key and celebrating strong attendance is important. Within the academy rewards policy, pupils may receive additional points on a half termly basis for achieving 100% attendance.

• Ad-hoc attendance initiatives and events will take place half termly across the year within year groups in order to boost and encourage full attendance. For example:
• Golden time, weekly form time rewards
• Letters/ Certificates to recognise pupils with high attendance
• Half term celebration assemblies
• Vouchers
• End of year reward activities

Attendance achievements will be communicated to families regularly on website and social media.

Legal Intervention

The law requires parents to ensure that their child attends school regularly. The academy has a primary responsibility in dealing with the issue of attendance, in partnership with parents and pupils. The majority of attendance issues will be dealt with by the academy, however, on occasions, attendance concerns may need to be passed on to Wirral local Authority.

Schools have to regularly inform the Local Authority of any pupils who are regularly absent from school, have irregular attendance, or have missed 10 school days or more without the school's permission. Schools also have a safeguarding duty, under section 175 Education Act 2002, to investigate any unexplained absences.

If a pupil is missing school without good reason and support options have been exhausted without improvement/engagement, schools can refer to the Local Authority for legal intervention. This is likely to result in the pupil case file being referred for consideration in the Magistrates Court.

Local councils and schools can use various legal powers if a child is missing school without a good reason and when other methods of support and challenge have not worked. This action can include:

• a Parenting Order
• an Education Supervision Order
• a School Attendance Order
• A fixed penalty notice of up to £2500

9. Attendance Monitoring

The school will monitor attendance and absence data weekly, half-termly, termly and yearly across the school and at an individual pupil level. Through this analysis we will Identify whether or not there are particular groups of children whose absences may be a cause for concern

Pupil-level absence data will be collected each term and published at national and local authority level through the DfE's school absence national statistics releases. The underlying school-level absence data is published alongside the national statistics. The school will compare attendance data to the national average, and share this with the academy governing council and Regional Director..

Analysing attendance

The school will analyse attendance and absence data regularly to identify pupils or cohorts that need additional support with their attendance, and use this analysis to provide targeted support to these pupils and their families. We will look at historic and emerging patterns of attendance and absence, and then develop strategies to address these patterns.

Using data to improve attendance

The school will provide regular attendance reports to form tutors and class teachers and to school leaders, to facilitate discussions with pupils and families and use data to monitor and evaluate the impact of any interventions put in place in order to modify them and inform future strategies.

Identifying and supporting Persistent and Severely Absent Pupils

Persistent absence is where a pupil misses 10% or more of school, and severe absence is where a pupil misses 50% or more of school. The academy will work with parents/carers, staff, agencies and pupils to prevent children from falling into either of these categories.

The school will use attendance data to find patterns and trends of persistent and severe absence. We will hold regular meetings with the parents/carers of pupils and all adults who are listed as holding parental responsibility, who the school (and/or local authority) considers to be vulnerable, or are persistently or severely absent, to discuss attendance and engagement at school. We will provide access to wider support services to remove the barriers to attendance.

Pupils with attendance of less than 90% will be identified by the attendance team and referred to the Attendance Officer for more intensive casework. Preventative intervention work will be done to avoid pupils reaching PA status.

In order to prevent pupils from falling into Persistent Absence category, the following strategy will ensue:

• Early contact once pattern of absence appears, warning letters issued
• Absence meeting with parent/carer to identify barriers to attendance
• Attendance Action Plan Agreed
• Enforcement procedures instigated if attendance fails to improve

We always aim to work with families to improve attendance and through all of the interventions in place. Where families are not engaging with the support we will have to take more punitive actions including:

• Formal Casework
• Referral to Local Authority

Reintegration after significant absences

Every effort will be made to re-integrate pupils successfully back into the Academy following long periods of absence. This might include:

• Phased returns and reduced timetables, in exceptional circumstances. These will need to be approved by the Local Education Authority in Wirral.
• Mentoring from the  pastoral team
• An attendance support plan agreed with pupils and Parents

Identifying and supporting Children Missing in Education

We recognise that a child going missing from education is a potential indicator of abuse or neglect. A pupil is counted to be ‘Missing in Education’ if they have been absent for 20 consecutive days from the academy (with no reason for absence given) or if they have not returned for 10 consecutive school days after returning from an authorised absence. Where a child is identified as missing education we will comply with our statutory duty to inform the local authority of any pupil who falls within the reporting notification requirements outlined in Children Missing Education – Statutory guidance for local authorities (DfE September 2016)

Children who are absent, abscond or go missing during the school day are vulnerable and at potential risk of abuse, neglect, CSE or CCE including involvement in county lines. Academy staff members must follow the academy’s procedures for dealing with pupils who are absent/go missing, particularly on repeat occasions, to help identify the risk of abuse and neglect including sexual abuse or exploitation and to help prevent the risks of going missing in future.

10. Links with other Policies

This policy links to the following policies:

• Academy Safeguarding Policy
• Behaviour policy
• Exclusions Policy

Appendix 1 - Coding

The following codes are taken from the DfE’s guidance on school attendance.

Present Codes

Absence Codes

Appendix 2 - Reporting

Appendix 3 - Recognition and Rewards

In line with our Behaviour and Relationships Policy, students who receive 100% attendance and punctuality receive an end of half term reward. This can include trips, internal academy experiences, certificates and positive praise postcards.

Appendix 4 - Thresholds and Interventions

Students above 95% attendance will continue to be praised.

Students between 90-95% attendance will be monitored for any signs that their attendance is deteriorating or there is a concerning pattern worthy of discussion.                                                                                                                        

Students below 90% attendance will be sent a letter home expressing concern and discussed at TAS meetings. The number of separate absences will be monitored. Failure to improve will result in an invitation to an Attendance Panel meeting.        

Appendix 5 - Responsibilities

Parental responsibilities

Appendix 6 - Definitions

Fine

Your local council can give each parent a fine of £60, which rises to £120 each if you do not pay within 21 days. If you do not pay the fine after 28 days you may be prosecuted for your child’s absence from school.

Prosecution

You could get a fine of up to £2,500, a community order or a jail sentence up to 3 months. The court also gives you a Parenting Order.

Education Supervision Order

If the council thinks you need support getting your child to go to school but you’re not co-operating, they can apply to a court for an Education Supervision Order.

A supervisor will be appointed to help you get your child into education. The local council can do this instead of prosecuting you, or as well.

Parenting Order

This means you have to go to parenting classes. You’ll also have to do what the court says to improve your child’s school attendance.

Appendix 7 - Template Letters (Sample)

ATTENDANCE EXPECTATIONS

If your child’s attendance is below 90% they are classed as a ‘persistent absentee’. We understand that children can be absent due to illness, however, we need to ensure that all children are accessing the teaching and learning we offer to succeed, not just here at school, but when they leave for either further education or in the workplace.

If your child’s attendance falls below 90% and has any further absence due to illness we will require medical evidence. This could be in the form of a doctor’s note or prescription for medication. This is important for us to be able to maintain accurate records. It also helps us identify areas where we can support too. If we fail to receive evidence, the absence will not be authorised.

Please be aware that as part of the ongoing support we are offering parents to improve attendance, we may contact you via telephone, letter or undertake a home visit to see how we can work together to improve your child’s attendance. If your child’s attendance does not improve you are liable to prosecution by the Local Authority, but it is our aim to support you and your family to ensure that attendance is improved so this does not happen.

 We look forward to working with you.

Yours sincerely,

Ms C.Kelly

Headteacher

SEPARATE  ABSENCES

As you are aware the school is constantly seeking to improve student attendance and have been conducting some analysis on students who have a pattern of short repeated absences. Having reviewed trends since September it is apparent that your child fits this category, as they have been absent on at least 3 separate occasions.

Ultimately, we need things to improve. It has been proven that poor attendance has a detrimental impact on the academic/personal development of students. We will be monitoring your child’s attendance very closely over the next few months and may involve the Wirral Attendance Service if there is no improvement. Parents have a legal responsibility to ensure their child has regular attendance at school and failure to do this may result in the issue of an Education Penalty Notice.

As a consequence, could I please ask that any future absences are supported by a letter from yourself and if appropriate a medical certificate or note from your GP

As a school, we want to support all our families and children so if there are any underlying issues to explain this extremely poor pattern of attendance we would like to know. Students who have a number of separate absences due to a series of different medical issues are a concern (Is there an underlying issue?).

We would greatly appreciate your support in this matter. If you would like to discuss anything or share information please do not hesitate to contact the Attendance Team or the Pastoral Leader for your child’s year group.

 Yours sincerely,

Ms C.Kelly

Headteacher

ATTENDANCE PANEL MEETING

I am writing to express concern regarding «forename»’s level of attendance at school which has now fallen to «percentage_attendance»%. and to invite you to an Attendance Panel Meeting to discuss how we can improve the situation. The meeting will be with Mr Moore and Mrs Almonte. Together we will identify the concerns and draw up a very brief Action Plan. This will include a target for attendance and a review date.

We are keen to help you to ensure that that «forename» attends school as regularly as possible and makes good progress in school. We would like to meet with you at (time and date). If you are unable to attend for any reason please telephone on 0151 645 4154 and if necessary, we will reschedule the meeting.

Please note that parents who refuse to cooperate with Attendance Panel Meetings may be referred to the Attendance Service who may issue an Education Penalty Notice of £60 if paid within 21 days or £120 if paid within 28 days. Parents who do not pay the Education Penalty Notice may be prosecuted under the Education Act 1996, Section 444.

 Yours sincerely,

Ms C.Kelly

Headteacher